Construction Readiness Coordinator

Purpose of the Role:

The Construction Readiness Coordinator is accountable for ensuring that projects are fully prepared for successful fabrication, assembly, construction and commissioning activities.
The role reviews and tracks the readiness of engineering deliverables, procurement activities, materials, documentation, work packs and interfaces to ensure that work released to fabrication and assembly can be executed safely, efficiently and without avoidable disruption.

The role acts as the integration point between Project Management, Engineering, Procurement, Material Control, Production and Construction teams and is responsible for identifying and removing barriers to execution before they impact project delivery.

The Construction Readiness Coordinator does not directly manage engineering design or construction execution but is accountable for ensuring that all prerequisites for execution are in place and visible prior to assembly and construction.

Key Responsibilities:

Execution Readiness Planning

• Develop and maintain project execution readiness plans aligned with integrated project schedules.
• Define readiness gates and minimum requirements for progression between project phases.
• Establish and maintain project readiness dashboards and reporting.
• Ensure that readiness activities are aligned with project milestones and critical path requirements.
• Facilitate cross-functional readiness planning sessions.

Engineering Readiness

• Verify that engineering deliverables required to support construction have been issued in accordance with project schedules.
• Monitor the release status of IFC documentation.
• Ensure interfaces between engineering disciplines are resolved prior to execution.
• Escalate engineering deliverables that present a risk to execution activities.
• Coordinate management of late design changes and assess execution impacts.

Procurement and Material Readiness

• Monitor procurement activities against execution requirements.
• Verify that long-lead items and critical equipment are available in accordance with project schedules.
• Coordinate with Project Engineering and Material Control to ensure material availability and traceability.
• Identify procurement risks that may impact fabrication and construction activities.
• Raise awareness to relevant stakeholders where procurement activities threaten execution readiness.

Fabrication and Construction Readiness

• Ensure fabrication work packs are complete and executable.
• Verify that drawings, specifications, material requirements and quality documentation are available prior to work commencement.
• Coordinate handovers between engineering, procurement and production functions.

Interface Management

• Identify and manage interdepartmental dependencies and constraints.
• Escalate interface issues that threaten project milestones.
• Drive closure of actions preventing execution readiness.

Risk and Constraint Management

• Establish and maintain a live execution readiness risk register.
• Identify and communicate readiness risks and constraints.
• Facilitate development of mitigation and recovery plans.
• Monitor closure of readiness actions and escalate overdue items.

Systems and Data Management

• Maintain execution readiness information within project management systems.
• Ensure project schedules accurately reflect readiness status.
• Coordinate updates to project reporting systems.
• Develop readiness metrics and reporting dashboards.
• Ensure information used to make execution decisions is accurate and current.

Reporting and Communication

• Provide regular readiness reporting to Project Managers and Operations Management.
• Present readiness status, risks, constraints and recovery actions.
• Facilitate readiness meetings and action tracking.
• Communicate execution impacts and required interventions clearly and proactively.

Key Interfacing relationships:

Project Managers, Project Engineers, Design Office, Process Engineering, ECI, Procurement, Material Control, Production Manager, Construction Teams, Quality Control, Document Control, Project Finance Control.

Key Requirements:

Required Competencies

• Strong understanding of modular process plant execution and EPS delivery models.
• Strong understanding of fabrication, assembly and construction workflows.
• Strong planning and scheduling capability.
• Ability to understand engineering drawings and documentation sufficiently to identify execution risks and dependencies.
• Strong coordination and stakeholder management skills.
• Excellent organisational and action-tracking capability.
• Strong problem-solving and prioritisation skills.
• High attention to detail and process discipline.
• Ability to operate effectively within multi-project environments.
• Proficiency in project scheduling and project management systems.

Preferred Qualifications (any of, or combination of the following)

• National Diploma or Advanced Diploma in Engineering Management 
•  National Diploma in Production Management
•  National Diploma in Operations Management
•  Construction Management qualification
•  Trade qualification with project execution experience

Experience

• Minimum 5 years' experience in project coordination, execution planning, production planning, construction coordination or EPC/EPS project delivery environments.
• Experience within modular process plants, skid packages, fabrication environments or industrial construction projects will be highly advantageous.